Mail settings
Find every mail-related preference under Settings → Mail — contacts, signatures, forwarding, filters, and automation.
Mail-related preferences live under Settings → Mail in the settings sidebar. Each page saves to your account (or the mail server, for automation rules) and applies across devices where you sign in.
Settings map
| Page | Path in settings | Route |
|---|---|---|
| Contacts | Settings → Mail → Contacts | /mail/settings/contacts |
| VIP contacts | Settings → Mail → VIP contacts | /mail/settings/vip-contacts |
| Signature | Settings → Mail → Signature | /mail/settings/signature |
| Templates | Settings → Mail → Templates | /mail/settings/templates |
| Send as / aliases | Settings → Mail → Send as / aliases | /mail/settings/sender-aliases |
| Auto Bcc (compliance) | Settings → Mail → Auto Bcc (compliance) | /mail/settings/auto-bcc |
| Auto-forward | Settings → Mail → Auto-forward | /mail/settings/forwarding |
| Out of office | Settings → Mail → Out of office | /mail/settings/out-of-office |
| Filters & blocking | Settings → Mail → Filters & blocking | /mail/settings/filter-blocking |
| Automation rules | Settings → Mail → Automation rules | /mail/settings/automation-rules |
Notifications (desktop alerts, quiet hours, tier filters) are under Settings → Notifications → Notification center — see Notifications & VIP contacts.
Contacts
Manage saved contacts extracted from your inbox or imported from vCard (.vcf). Saved contacts power:
- Notification tier filters (Settings → Notifications)
- Out-of-office “contacts only” auto-replies
- Quick compose from the contacts list
You can mark a contact as VIP from the contacts page — VIP priority rules are managed on the dedicated VIP page.
VIP contacts
Trusted senders who bypass notification tier and quiet-hour limits. See Notifications & VIP contacts.
Signature & templates
Create reusable signatures and template bodies for faster outreach. See Signatures & templates.
Send as / aliases
Configure which From identities appear in the composer for your mailbox — primary address, same-domain aliases, and (on Team) linked send-as addresses your owner provisioned. Pair each identity with a signature profile when needed.
Team members sending on a shared identity should confirm available aliases with the workspace owner (Team collaboration).
Auto Bcc (compliance)
Optional compliance archive: automatically Bcc a retention address on outbound mail. You can limit Bcc to messages where all To/Cc recipients are external and define internal domains that count as in-firm.
Auto-forward
Forward incoming mail to another address. Choose whether to keep a copy in the Finmail mailbox.
Out of office
Schedule a multilingual auto-reply while you are away. Limit replies to saved contacts to avoid responding to marketing or spam senders. Use the built-in AI draft helper for a professional English message, then edit as needed.
Filters & blocking
Maintain blocklists by email address or domain (blocked senders move to Trash). Configure Junk folder retention — keep permanently or auto-delete after N days.
Automation rules
Server-side Sieve filters that run when mail arrives (file into folder, discard, redirect). For ops-focused guidance, see Mail automation rules.